Office Assistant Cardiff (sjl/oac)

Job type: Permanent, Full time

Location: Cardiff, Cardiff


Sector: Technology

Job description

Our client a professional legal services company in Cardiff are currently looking for an Office Assistant.

The purpose of the Office portion of this role is to support the Cardiff office with office and house-keeping duties which in turn, helps to ensure that other support staff and fee earners can work as effectively as possible. It is important therefore that the job holder is well organised, a good communicator and responsive to requests.

This role will currently be working from home so a good knowledge of working IT packages would be required.

It will also fall to the employee to provide administrative assistance to the paralegal team in Cardiff during busy periods and periods of absence.

Office Assistant Duties:

Answering the telephone and dealing with enquiries

Collecting post and small deliveries from Reception

Taking post to the Post Office

Setting up meeting rooms in advance of clients arriving

Serving refreshments to clients

Supervising recycling collections

Keeping communal areas such as the kitchen clean and tidy

Updating company documents when required

Replacing toners in printers when required

Scanning documents when required

Sending courier items to DHL via the Post Office when required

Monitoring stationery supplies

Monitoring kitchen supplies

Purchasing milk, fruit and various other kitchen supplies

Ordering stationery supplies

Ensuring meeting room is clean and tidy at all times

Clearing away crockery from meeting room following meetings

Monitoring calendars daily for visitors due in the next day

Answering the door to visitors

Checking contents of the First Aid Kit

Holding the Accident Book for Cardiff

Performing emergency light testing

Performing fire extinguisher checks

Performing fire door checks

Performing water temperature checks

Providing general assistance

Legal Assistant Duties:

Duties are varied and include:

Creating cold reporting / standard letters and emails

Preparing travel requests

Printing and scanning documents on request

Booking meetings

Responding to ad hoc administrative requests form the paralegal team

Exposure to the overall legal lifecycle

Performing any other reasonable request.

Person Specification

This role would ideally suit an enthusiastic , professional candidate looking to develop their administration skills with a keen eye for detail. In this position you will be responsible for a range of administrative and support duties, for which full training will be provided.

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