Office Assistant Bath (sjl/oab)
Location: Bath, Bath and North East Somerset
Our client, a professional legal services company in the heart of Bath are currently looking to recruit an Office Assistant. This role would currently involve working from home so confident use of various IT packages would be required
The purpose of this role is to deal with all telephone calls in a professional manner and provide first class reception cover together with a variety of office duties. Additionally, this role will include work in the travel team making and managing bookings on behalf of the firm.
In addition, the purpose of this role is also to serve the office generally, acting as office representative and carrying out duties to ensure the smooth running of the Bath office.
Answering all telephone calls, dealing with enquiries and transferring calls
Picking up voicemails and relaying messages
Meeting and greeting visitors
oPreparing rooms by generally tidying, replenishing biscuits, filling water bottles and putting glasses out as appropriate
oGreeting visitors, offering and serving hot drinks
Acting as first point of contact for Building Manager and building reception
Organising and booking travel arrangements and overnight accommodation for employees, prospective employees and clients.
Arranging cleaning as required
Reporting building faults and office repairs to the Office Manager
Following up and chasing contractors as necessary
Informing handyman of any miscellaneous jobs
Checking kitchen supplies and ordering/purchasing when required
Carrying out regular stationery inventories using checklist and ordering when required
Main point of contact for deliveries to Bath
Taking post to Post Office
Petty cash - handling and topping up as necessaryCarrying out office Inductions for new starters
Arranging building passes
Testing emergency lights, updating and keeping record
Completing monthly review sheets for our cleaning contractors and keeping an accurate record.Scanning - Scanning as and when requested
Providing general assistance as requested
This role would ideally suit an enthusiastic , professional candidate looking to develop their administration skills. In this position you will be responsible for a range of administrative and support duties, for which full training will be provided however a level of previous experience is required as this role would be the main office support function.