Paralegal (Patent/IP)

£20,000.00 - £28,000.00

  • SD/PP
  • South Wales

Our client works with small, medium and large corporations, universities, research bodies and individuals in obtaining, protecting and exploiting their Intellectual Property, both nationally and internationally. 

The successful candidate will provide confidential and comprehensive Secretarial and Paralegal support to a small team based in the Cardiff office. You will require excellent communication skills and an ability to identify and deal with key issues as they arise. A proactive approach to all tasks is essential. You will work closely with the rest of the support team to provide the following functions:

  • producing documents including creating, revising and editing letters, emails, reports and patent specifications;
  • preparing and completing official patent, trade mark and design forms;
  • on-line and paper filing of PCT, EPO and UK patent forms/applications;
  • dealing with incoming and outgoing validations;
  • preparing documents for mailing, scanning and faxing;
  • preparing monthly invoices using a TRS system or similar and liaising with Accounts regarding all billing matters;
  • reviewing incoming correspondence and retrieving the related files;
  • drafting responses and handling routine correspondence;
  • monitoring official letters for legal deadlines and taking responsibility for entering the dates on a diary system;
  • managing files and client contact databases;
  • proofreading documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling and punctuation;
  • answering telephone calls, transferring to the responsible Partner or attorney and taking telephone messages in a courteous manner ensuring the highest quality of client service at all times;
  • monitoring and maintaining diaries;
  • monitoring and maintaining record systems;
  • preparing files and paperwork for meetings and obtaining any other relevant information prior to those meetings;
  • distributing internal post and faxes;
  • ensuring meeting timetables are up-to-date and issued accordingly;
  • ensuring adherence the firm’s risk management and compliance procedures;
  • supporting other office administration staff as required; and
  • working with the support team to ensure adequate cover is in place at all times.

This role has excellent working conditions and a competitve salary between £20000 and £28000