Digital Dictation and Administration Secretary


  • sjl/dds
  • South Wales

Our client a top legal firm is currently looking for a Digital Dictation and Administration Secretary

The role of the digital dictation and administration secretary is to deliver typing support and general administration support to the above division and firm-wide when required.

Duties will include:

  • Audio typing of correspondence, reports, forms and other documents via the digital dictation system.
  • Carrying out general administration work such as photocopying, filing and sorting post as required.
  • Answering internal calls as well as client calls, taking messages and ensuring appropriate referral.
  • Preparation of bills and narratives on a monthly basis
  • Managing diaries and organise meetings for Lawyers where delegated.
  • Assist senior secretaries as directed.
  • Willingly work with and support the wider secretarial team to meet work flow peaks.
  • Maintain all paper and electronic files in an orderly and retrievable manner.

The successful candidate will have competent IT skills including MS Word and Outlook, as well as good written and oral communication skills.

Experience of working as a secretary within the legal field is a must. Secretarial experience and/or knowledge of the above areas are a distinct advantage.

The ideal candidate will possess a minimum typing speed of 55 wpm. Familiar with the use of digital dictation will be a considerable advantage.

Good telephone manner, accuracy and attention to detail are also essential to this role along with a pro-active team work approach.